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Old 11-01-17, 16:00
BUSFEST BUSFEST is offline
Van Pro
 
Join Date: Jan 2012
Location: Based in Oxfordshire. Event is in Worcestershire
Posts: 85
T5 Post Icon Vanfest 2017 26-28th may



Here is a bit of an reminder of how things went at and after our first "re-born" Vanfest & how things are progressing towards the next one.....

For more info (and to make your bookings please go to our website)

www.vanfest.org

“A FAMILY FUN WEEKEND EVENT FOR FANS & ENTHUSIASTS OF ALL TYPES OF VANS”


Last year (2016) we “tested the water” & held the first “re-born” VANFEST event at Malvern.

What a fantastic start we had...........



A VERY SPECIAL THANKS TO EVERYONE WHO SUPPORTED US IN 2016

Brilliant weather and a very chilled atmosphere with some wonderful people and vehicles gave us a very good idea of what we can ALL achieve if we can get a lot more like minded people, clubs and van enthusiasts together in one place.

And yes, although the event was predominately attended by Volkswagen owners there was also a good sprinkling of other makes of van as well which certainly took us part way to our primary goal of making the new VANFEST an event for ALL makes of van.
The support, feed back and comments from those of you who attended our first event (especially our Traders) have been very positive and encouraging & if we manage to maintain and build on that then our next VANFEST will be VANTASTIC (and a lot easier to do knowing now that we have got some pretty good foundations to build on!)

For some of us it was a bit of a learning curve, and took us right back to our roots to when we first launched the “Original” Vanfest. We were pitching it to be a much smaller event as we only had use of part of the showground (amazingly the exact same area we used way back in 1994!).

It was also a case of sitting back and see what happens. For the first time (for us) in many years we were producing an event where we did not have a good feel for what numbers might attend as we had not sold out of camping space. This did cause us much anguish as we had to make sure we had space facilities, services, catering and entertainment in place or an unknown number of van fans that might attend as campers or Day visitors.

In the event although we did have a fantastic event with good (and much appreciated support from the trade and day visitors, we did not get the anticipated (or hoped for) massive pick up of pay/arrive on the day campers arriving at the event needed to sustain the event and fell well short of our target camping figures.

This was not unexpected & as is usually the case with launching most new ventures. We did not expect to make it big with the first event, but there again we did not expect to take quite a big hit as we have & are hoping that this year better advanced camping numbers will ensure that the new VANFEST event remains established.

LESSONS LEARNED FROM VANFEST 2016.

• We now have the means, enthusiasm, and a chance to establish a NATIONAL EVENT for ALL Van owners (Classic & Modern) at a Quality SHOWGROUND venue. BUT we need COMMITMENT from everyone to ensure it happens
• The THREE COUNTIES SHOWGROUND is the best venue in the country for staging our event (whatever the weather). With excellent fixed indoor (and outdoor) facilities, good drainage, lighting and tarmac roadways we know you will have a good time when you are with us.
• VANFEST will (initially) continue to be small and compact using the same areas as in 2016 (and expand northwards as & when required) this will keep costs (and ticket prices low).
• We will try and integrate it more with the GIANT FLEA FAIR event which is also held at the show ground on the Bank Holiday Monday so campers (and Traders) at our event have the option of stopping over and enjoying a 3 day weekend
• If we are going to establish, (and keep) VANFEST going at MALVERN then we must not over commit ourselves (financially) on the next event.
• We MUST have a much better idea of likely camping numbers likely to attend. To do this we can only rely on ADVANCE BOOKING NUMBERS and we need to have a good indication of likely turnout on camping numbers as soon as possible so we can get the right balance of showground services and entertainment in place.
• SO, to encourage you ALL to make your decisions to come to VANFEST a lot earlier (and save yourselves some money), we will be selling EARLY BIRD TICKETS for the first 500 camping units that book. These tickets will be kept/set at the same prices as last year (£30 per adult & £20 per Camping unit).
• EARLY BIRD TICKETS will be on offer up until that total is reached (or the end of February). After that we will have to increase our prices To; £35 Per Adult & £20 per camping unit.
• BOTTOM LINE IS THIS....We are asking for continued support from those of you who came to see us for the first time last year (especially our traders who all took the same risks as us last year) AND we are also asking for is EARLY COMMITMENT from those of you who might be thinking about coming (but have not yet made up your minds). In return if we know we are likely to achieve our target numbers then we will be able to ensure that we get the right balance of services and entertainment in place AND ensure that we will be able to grow the event into the future.

VANFEST FEES FOR 2017

EARLY BIRD TICKETS (FIRST 500 CAMPING UNITS)
• CAMPING ADULT - £30 PER ADULT
• CAMPING UNIT - £20 PER UNIT (7M X 7M) PLOT
NORMAL PRICE TICKETS
• CAMPING ADULT - £35 PER ADULT
• CAMPING UNIT - £20 PER UNIT (7M X 7M) PLOT
• FLEA FAIR/SUNDAY NIGHT CAMPING - £10 PER ADULT
• DAY VISITOR - £10 PER ADULT
• CHILDREN UNDER 16 – FREE ENTRY
• EVENING ENTERTAINMENT IS FREE -

AND
THERE ARE NO EXTRA BOOKING. POSTAGE OR DELIVERY FEES

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  #2  
Old 17-01-17, 10:48
BUSFEST BUSFEST is offline
Van Pro
 
Join Date: Jan 2012
Location: Based in Oxfordshire. Event is in Worcestershire
Posts: 85
Default Vanfest update – january 2017.

VANFEST UPDATE – JANUARY 2017.


OK, Bookings for Camping at this year’s VANFEST are coming in but we need to encourage any of you who are thinking of coming to PLEASE get your bookings in NOW so we all know where we stand regarding what we will be able provide facilities and entertainment wise at the event.

Last year we based everything on our predicted numbers, hoping that there would be a big uptake on campers arriving and paying on the gate on the day (which unfortunately did not happen).

We cannot do that again and will be making our decisions and matching the event to the numbers we know have already booked

If we are going to establish, (and keep) VANFEST going at MALVERN then we must not over commit ourselves (financially) on the next event.

• We MUST have a much better idea of likely camping numbers likely to attend. To do this we can only rely on ADVANCE BOOKING NUMBERS and we need to have a good indication of likely turnout on camping numbers as soon as possible so we can get the right balance of showground services and entertainment in place.

• SO, to encourage you ALL to make your decisions to come to VANFEST a lot earlier (and save yourselves some money), we are selling EARLY BIRD TICKETS for the first 500 camping units that book. These tickets are set at the same prices as last year (£30 per adult & £20 per Camping unit).

• EARLY BIRD TICKETS will be on offer up until that total is reached (or the end of February). After that we will have to increase our prices To; £35 Per Adult & £20 per camping unit.

• BOTTOM LINE IS THIS....We are asking and need for continued support from those of you who came to see us for the first time last year (especially our traders who all took the same risks as us last year) AND we are also asking for is EARLY COMMITMENT from those of you who might be thinking about coming (but have not yet made up your minds). In return if we know we are likely to achieve our target numbers then we will be able to ensure that we get the right balance of services and entertainment in place AND ensure that we will be able to grow the event into the future.

VANFEST FEES FOR 2017

EARLY BIRD TICKETS (FIRST 500 CAMPING UNITS)

• CAMPING ADULT - £30 PER ADULT
• CAMPING UNIT - £20 PER UNIT (7M X 7M) PLOT

LINK TO TICKET BOOKINGS PAGE

NORMAL PRICE TICKETS

• CAMPING ADULT - £35 PER ADULT
• CAMPING UNIT - £20 PER UNIT (7M X 7M) PLOT
• FLEA FAIR/SUNDAY NIGHT CAMPING - £10 PER ADULT
• DAY VISITOR - £10 PER ADULT
• CHILDREN UNDER 16 – FREE ENTRY
• EVENING ENTERTAINMENT IS FREE -

AND

THERE ARE NO EXTRA BOOKING. POSTAGE OR DELIVERY FEES

WWW.VANFEST.ORG
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  #3  
Old 16-02-17, 16:25
BUSFEST BUSFEST is offline
Van Pro
 
Join Date: Jan 2012
Location: Based in Oxfordshire. Event is in Worcestershire
Posts: 85
Default Vanfest 2017 - event cancelled

It is with great sadness that we have had to make the hard decision to CANCEL this year’s VANFEST event.

• Despite a good start and fantastic feedback and comments from our first “reborn” Vanfest event last year, this has not transformed into the advance bookings for camping that we need to be able to produce another event of a similar standard at the showground.
• On current trends we would not be able to provide the same (or even remotely similar!) standard of entertainment & services as last year.
• Another substantial loss on the event will impact heavily on our ability to produce (and sustain) our Busfest event
• Whilst we were expecting to make a loss on the first event, (which was indeed the case last year) our hopes of at least breaking even and establishing a second income stream this year are just not going to happen.
• We have decided that it is best to cancel the event now rather than suffer the financial consequences that would have put the future of our other events at risk.
• We will be refunding all existing paid advance booking fees via Worldpay.

We sincerely thank you for supporting the event but this is just one dream that is going to have to go back on to the back burner for a while

Kind Regards
Simon Holloway & the VANFEST CREW
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